Digital Dictation Solutions

Digital dictation is the recording and editing of the spoken word using an electronic file format that can be re-played and managed on a Personal Computer. This method of dictation offers several significant advantages over previous cassette-tape based methods.

  • The typist or author can move instantly to any point within the audio recording to review or edit.
  • Audio can be inserted at any point without overwriting the following text.
  • Files can be transmitted via FTP, email, or transferred over an office LAN.
  • Multiple typists can easily share large dictation files.
  • Jobs can be prioritized and routed to specific typists.
  • CD quality sound improves transcription accuracy and speed.
  • The ability to report on the volume or type of dictation and transcription outstanding or completed within an organization.

Fusion Voice®

comprehensive, scalable, reliable dictation & voice management

Built on Microsoft SQL Server, Fusion Voice is a highly scalable application designed to deliver peak performance for your dictation and transcription workflow. Fusion Voice accepts dictation input from dial-in touch-tone telephones, PC-based dictation stations or from portable digital dictation systems. Files can be encrypted and distributed securely over a local network or the Internet.


is a software-based digital dictation, transcription and workflow routing solution empowering thousands of organizations globally to take better control of their document management, dictation and transcription needs.

Winscribe Brochures: Winscribe Dictation for Legal Brochure Case Study Kent County Sheriff Winscribe Dictation for Healthcare Case Study: Krugliak, Wilkins, Griffiths & Dougherty Law Firm

Key features

  • Remote access for remote working
  • Flexible recording inputs including Telephone, PC, Internet, Digital Portables and PDA
  • Job routing options for spreading/reallocating/outsourcing workload
  • Built-in reporting for tracking productivity
  • Job type prioritization for differing job types and priority levels
  • Optional front and back end integrated speech recognition
  • Encryption of data and voice for data security
  • Satellite Dictation Architecture (SDA) for communicating across the local area network or Internet
  • Web Manager interface for visibility and control of organizational workflow
  • Integration Tool Kit for seamless integration with backend office systems
  • Adjustable sound quality for improved productivity

Dictate Anywhere

While staff are increasingly on the move, whether its time spent away from the office or in transit, your organization needs to find ways of minimizing lost productivity. With WinScribe, it doesn't matter where you are. Productivity and efficiency will never be compromised. Because WinScribe uses digital files instead of tapes to transport dictation your work can be sent for transcription instantly from any location with internet access. Dictate and send your job using multiple recording options including your PDA, PC or notebook, digital handheld device, cell phone, touchtone telephone or VoIP phone. WinScribe also allows you to monitor the status of your work from anywhere. You are able to retrieve jobs for review and editing or download completed jobs which can include the transcribed document. Combined with WinScribes faster digital transcription, your dictation will be ready by the time you get back to the office.

Use Flexible Recording Inputs

New technology which integrates with your existing technology is an important initial capital investment consideration, as well as how easy it will be to install and deploy. WinScribe is built on Microsoft architecture to ensure easy integration and maintenance, and supports a wide range of manufacturer independent devices to allow you to choose digital dictation and digital transcription equipment that best suits your environment such as PCs, telephones, PDAs, digital handheld portables, handheld microphones, notebooks and VoIP. The WinScribe digital dictation system is a software only platform meaning you are not limited to a specific model or brand. We work closely with key manufacturers including Olympus, Philips and Grundig Business Systems.

Forget Tapes, Forever

Your traditional analog audio tapes can be lost, misplaced, accidentally erased, or broken. From a management perspective, it can also be hard to identify jobs, to estimate the total number of files or audio duration. With WinScribe digital dictation software, digital audio files can be stored right on your computer. They do not get accidentally erased, do not wear out and do not get easily lost or misplaced and sound quality is increased. Additionally, they can be instantly sent across a network around the world, decreasing your courier costs.

Control and Monitor Dictation Workflow

Efficient management of your dictation workflow should involve streamlining your document creation process, eliminating bottlenecks and promoting work sharing. Reporting - WinScribe's management reporting function is able to provide progress and status reports allowing you to gain control of your dictation workflow from anywhere. Management and reporting are clearly major advantages over a tape based or low-end digital system. 60 standard reports enable users and managers to see at a glance what work is in the system, identify bottlenecks, and quickly allocate work/resources where required. Extensive reporting capabilities can show system use by user, work type, backlog and productivity. This not only allows better control of workload, but is also helpful for planning and managing staff needs and assists with performance management. Job prioritization - WinScribe's unique Intelligent Workflow Management also automatically manages the distribution and prioritization of your dictations. This enables the dictation workflow to be defined according to specific job types based upon the user, type of work, team, location, or other criteria.

Integrated Speech Recognition Combining

The flexibility of digital dictation with the performance of speech recognition has long been an objective for many organizations. Now, with the latest developments from WinScribe and leading speech recognition engines including Nuance (manufacturers of Dragon NaturallySpeaking), this promise has become a reality enabling even greater reductions in your document turnaround time, significantly reducing the burden on your secretaries and leading to even greater cost efficiencies. Both front end (client) and back end (server) speech recognition can be combined and deployed in many different scenarios to suit individual requirements. Server Based Recognition is carried out after the author has completed the dictation, while front end recognition is processed on each individual PC, so the author can view and edit the recognized text as they dictate. WinScribe's optional text processing module for server based recognition also allows recognized text to be preformatted prior to proof reading to further enhance productivity.